Sr. Program & Administrative Specialist - Regeneron Innovation Center

The Regeneron Innovation Center is a startup initiative - a lean, high-ambition team with a mandate to protect and externalize what makes Regeneron scientifically extraordinary. The RIC is where Regeneron’s Innovation Principles are codified, activated, and shared with our colleagues and with the world so that we galvanize innovation inside and outside the company and strengthen recognition of Regeneron as one of the most innovative and radically different biotechnology companies in the world.

The Sr. Program and Administrative Specialist is the operational engine of this team. In a startup of this size, this senior specialist supports running and coordination for all the programs, events, and infrastructure that turn RIC’s strategy into delivery, and brings the judgment and polish to represent RIC credibly with C-suite leaders, external partners, and senior stakeholders. This person supports the team's day-to-day operations, including keeping the Head of RIC organized and effective.

Discover your role:

Program & Event Execution

• Translate RIC's content and vision into flawless execution, owning end-to-end logistics for signature programs —from the TEDxRegeneron Innovation Summit and Advisory Council meetings to academic partnership convenings and global forums — managing everything from venue and AV to speaker logistics and run-of-show.
• Partner with experience design agencies on production timelines, ensuring deliverables arrive on schedule and to specifications.

Operations & Team Infrastructure

• Own vendor relationships end-to-end — from contracting and procurement to ongoing relationship management — and partner with the Program Manager on budget tracking and real-time spend monitoring against plan.
• Build and maintain RIC's operating backbone, from onboarding new team members to managing brand-consistent materials and shared systems.

Stakeholder & Partner Coordination

• Act as the first point of contact for RIC's internal and external partners, ensuring seamless coordination across senior stakeholders and no commitment falls through the cracks.
• Manage logistics and communications for Advisory Council meetings and external partner engagements supporting preparing materials, aligning schedules across senior stakeholders, and ensuring a seamless participant experience.

Leadership & Executive Support

• Serve as a trusted operating partner to the Head of RIC, managing calendar and travel needs to protect her strategic time and ensure she enters every engagement prepared.

Find your fit:

• Owns outcomes. Has run programs, events, or operations as the person responsible for the result not just as logistics support in a fast-moving, high-stakes environment.
• Builds structure. Understands startup operating conditions: ambiguity is the norm, the brief changes, and the right response is to build the structure rather than wait for it.
• Operates with precision. Manages multiple concurrent workstreams without losing track of details, deadlines, or the people depending on them.
• Collaborates across the organization. Has a proven track record of working across many stakeholders to reach meaningful outcomes on complex topics.
• Enables senior leaders. Has supported an SVP- or C-suite-level leader with the judgment to know what to handle independently and what to escalate.
• Communicates with polish and discretion. Adapts to the audience, exercises discretion instinctively, and handles confidential information with care.
• Brings initiative. Thrives where initiative is the expectation, not the exception if they see something that needs doing, they do it.

Qualifications:

• Bachelor’s degree required. Administrative support, communications, business, programs and event management, or a related field are well-suited to this role.
• 5–8 years in executive assistance, program coordination, operations, event management, and executive support with demonstrated experience managing complex, multi-stakeholder programs and enabling a senior leader.
• Proven program and event execution: coordinating logistics, vendor relationships, and attendee communications for convenings of 100+ participants.
• Experience with vendor onboarding and procurement in a corporate environment contract routing, purchase-order management, and accounts-payable processes.
• Budget-tracking experience: comfortable maintaining a real-time spend tracker, flagging variances, and coordinating with finance on purchase orders and reimbursements.
• Experience enabling a senior leader (SVP or C-suite) with schedule coordination, and T&E support as one part of a broader operational role, in a demanding, high-discretion environment.
• Proficiency with productivity and AI tools preferred (Copilot, Claude, or equivalent); comfort with expense-management platforms (Concur or equivalent).

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We are committed to building a workplace with an inclusive culture. Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, sexual orientation, gender identity or expression, gender reassignment, marital or civil partnership status, civil status, pregnancy or parental status, age, disability, nationality, citizenship status, ethnic or national origin, membership of the Traveler community, familial status, genetic information, military or veteran status, or any other characteristic protected under applicable law. Where required, we will provide reasonable accommodation to applicants with known disabilities or chronic illnesses during the recruitment process, unless such accommodation would impose undue hardship.

Where necessary, we disclose salary ranges for roles in all countries in which we operate. The final offer will be determined within the relevant range based on the country of employment, specific role level, and your skills and experience. In some countries, collective bargaining agreements (CBAs) may apply and influence certain elements of pay or benefits. Regeneron offers a competitive and comprehensive total rewards package which may include, depending on country and role: annual bonuses or other incentive plans, equity awards, pension or retirement benefits, 401(k) company match, health and wellness programs, fitness centers, insurance benefits (e.g. medical, dental, vision, life and disability), paid time off, and family support benefits. For additional information about Regeneron benefits in the U.S., please visit https://careers.regeneron.com/en/working-at-regeneron/total-rewards/. For other locations, additional information will be provided during the recruitment process. If you have any questions, please speak with your recruiter.

Please be advised that at Regeneron, we believe we do our best work when we are together. For that reason, many roles are required to be performed on‑site. Please speak with your recruiter and hiring manager for more information about on‑site expectations for your role and location.

As part of the recruitment process, certain background checks may be conducted in accordance with the laws of the country where the position is based. The purpose of such checks is to verify certain information prior to the commencement of employment such as identity, right to work and educational qualifications.

For jobs in Canada: this posting is for an existing position.